Privacy Statment

Privacy Statement

Effective Date: March 1, 2024

Welcome to Codeguardian.ai! At Codeguardian.ai ("Codeguardian", "we", "us", or "our"), safeguarding your privacy is integral to our mission of securing your digital world. As a leader in full-stack cybersecurity, we prioritize your data safety and understand the importance of transparent privacy practices.

This Privacy Statement outlines how Codeguardian.ai, including our subsidiaries and affiliated entities (collectively referred to herein as “Codeguardian”), collects, uses, discloses, and processes personal information in connection with our websites (the “Sites”), and any other related platforms, services, products, or functionalities offered through our services (collectively, the “Services”).

Scope of This Privacy Statement

This Privacy Statement applies to personal information collected and/or used by Codeguardian.ai when acting as a data controller, as defined by the General Data Protection Regulation (GDPR) and, where applicable, the United Kingdom GDPR. For instance, when users create accounts on our platforms and provide personal details such as names and email addresses, we operate as a data controller. In scenarios where we perform actions such as file reviews for troubleshooting, we act as a data processor or service provider.

This Privacy Statement does not cover circumstances where we act as a processor or service provider concerning data our customers handle through our Services ("Customer Data"). For further details about our role in data processing as a processor or service provider, please refer to our Data Processing Agreement (DPA) and Trust Center. Our customers, when acting as data controllers, are responsible for their own disclosures regarding the rights of individuals concerning personal information, in accordance with applicable law.

Information We Collect

• Personal Information: Information such as your name, email address, contact details, and any other data you provide while using our Services.
• Usage Data: Details about your interactions with our Sites and Services, including IP addresses, browser types, and pages visited.

How We Use Personal Information

• To Provide Services: To authenticate users, manage accounts, and deliver the functionality of our cybersecurity solutions.
• To Improve Our Services: To understand usage patterns, enhance our offerings, and develop new features.
• To Communicate: To send updates, respond to inquiries, and provide customer support.

Disclosure of Personal Information

We may share personal information with:

• Service Providers: Third-party vendors who assist in delivering our Services.
• Legal Authorities: If required by law or to protect our rights and users.

Your Rights

Under GDPR, you have the right to:

• Access: Request a copy of your personal information.
• Rectification: Correct any inaccurate or incomplete information.
• Erasure: Request the deletion of your personal data, subject to legal obligations.
• Restriction: Limit the processing of your data under certain conditions.
• Portability: Receive your data in a structured format.

Changes to This Privacy Statement

We may update this Privacy Statement from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this statement periodically to stay informed about how we protect your information.

Contact Us

For any questions or concerns regarding this Privacy Statement or our data practices, please contact us at privacy@codeguardian.ai.

Defining Personal Information

At Codeguardian.ai, we refer to "personal information" as data that can identify, relate to, describe, or be reasonably associated with an individual, either directly or indirectly. This encompasses any information that can be linked to a person, excluding aggregated or deidentified data that cannot be connected back to an individual in any manner.

For those within the European Economic Area (EEA), our use of "personal information" also includes all "personal data" as outlined by the EU GDPR and applicable national laws, subject to updates and amendments.

COLLECTION OF PERSONAL INFORMATION

At Codeguardian.ai, we prioritize your privacy and data security. We collect personal information in various ways to provide you with the best possible service while ensuring your information is protected.

Personal Information We Collect from You

Contact Information: This includes details such as your first and last name, business email address, business postal address, company name, phone number, job title, employer, area of responsibility, country or region, and communication preferences.

Inquiry and Communication Information: We gather data you provide in custom messages through forms, chat messages, emails, or phone calls. This also encompasses information provided for newsletter subscriptions or any contact information shared on our Services.

Account Information: We collect your first and last name, company name, employer, job title, business email address, customer ID, user ID, password, profile details, affiliations, account balances, payment history, customer support interactions, returns, replacements, subscription data, and details of products or services obtained, purchased, or considered. Note that we use a third-party provider for payment processing and do not handle payments directly through our Services.

Audio or Visual Information: We may record customer service or support calls for quality assurance and training purposes. If you voluntarily provide photos in connection with reviews, contests, surveys, or events, we may collect those images.

Community and Blog Information: If you engage with our community or blog, we collect public profile information, username, comments and posts, topics you follow, interactions with other users, and any other details you choose to share. Be aware that comments on our blog are public and visible to other users.

Contest, Sweepstakes, and Survey Information: When you participate in contests, sweepstakes, or surveys, we collect the information you submit.

Event and Webcast Information: We gather registration details, call-in information, attendee badge information, and contact details such as email, physical address, phone number, job title, and company name for events and webcasts.

Personal Information Collected Automatically

We, along with our third-party partners, automatically gather information when you interact with our Services. This is achieved through various tracking technologies like cookies, web beacons, pixels, embedded scripts, mobile SDKs, and location-identifying technologies.

Usage and Device Information: We collect data about your device, such as IP address, browser type, Internet service provider, device type/model/manufacturer, operating system, date and time stamp, and a unique identifier. We may use third-party technologies to identify you across devices.

Access and Usage Information: We monitor how you access and use our Services, including the source and destination sites, frequency of access, email interactions, and browsing behaviors.

Activity Information: This includes data about pages visited, links clicked, ads viewed, videos watched, and other interactions with our Services. Third-party tools may record mouse movements, scrolling, clicks, keystrokes, and other browsing behaviors.

Location Information: We may collect general geographic location data derived from your IP address.

Analytics Information: We use third-party analytics tools like Google Analytics to understand traffic and usage trends and user demographics. Learn more about Google’s practices here and opt-out options here.

This automatically collected information helps us enhance your experience, improve our Services, and deliver personalized content and advertising. For more information about cookies and how to manage them, please refer to our Cookie Notice or adjust your targeting cookie preferences via the "Do Not Sell or Share My Personal Information" link in the website footer.

Personal Information from Third Parties

We may receive personal information from third parties, which we combine with data collected automatically or directly from you.

Sources of Third-Party Data:

• Customers and Other Users: Information provided by our customers or other users interacting with our Services.
• Employers/Companies: Data received through your employer or company interactions with our Services.
• Business Partners: Information from our business partners.
• Social Media: Data obtained from social media interactions based on your privacy settings.
• Service Providers: Information from providers performing services on our behalf, such as marketing or payment processing.
• Information Providers: Data from third-party information providers to correct or supplement our records.
• Other Sources: Publicly available information, data from third-party providers, or information acquired through mergers and acquisitions.

OUR USE OF PERSONAL INFORMATION

At Codeguardian.ai, we prioritize the secure and responsible handling of your personal information. Here’s how we utilize the data you entrust to us:

• Service Provision and Enhancement: We use your information to deliver, analyze, and refine the cybersecurity services you've requested, provide relevant updates, and facilitate transactions, such as delivering white papers or product demonstrations.
• Operational Management: Your data helps us manage our daily business activities efficiently, ensuring smooth organizational operations.
• Identity Verification: When you engage with us or access our services, we use your information to verify your identity and authorization, safeguarding the integrity of your interactions with Codeguardian.ai.
• Account Creation and Management: We create and manage user accounts, allowing you seamless activation and access to apps on our Cloud Services Portal.
• Event and Webcast Access: Your information is used to register and provide you access to our events and webcasts.
• Communication: We engage with you through various channels including email, social media, online live chat, automated chat, and phone calls, ensuring effective communication tailored to your needs.
• Feedback and Surveys: We may invite you to participate in surveys regarding our organization, our partners, and the services we provide, to gather insights and improve our offerings.
• Marketing and Advertising: With your consent, we may send you information and updates on products or services through email, direct mail, or phone, offering tailored content that aligns with your interests.
• Service Personalization: Your data helps us enhance and customize our services to suit your preferences, ensuring a more personalized and relevant experience.
• Payment Processing: We use your information to process payments for our services through third-party processors, ensuring accurate and secure transactions.
• Customer Relationship Management: Your information facilitates customer relationships, including providing customer support for you and your end-users.
• Usage Analysis: We analyze how users interact with our services to continuously improve and adapt our offerings.
• Research and Analytics: We conduct research and analytics to better understand our customer base and enhance our services.
• Service Testing and Improvement: We test, enhance, update, and monitor our services, diagnosing and resolving any issues to maintain optimal performance.
• Security and Integrity: Your information helps us maintain the safety, security, and integrity of our properties, services, technology assets, and overall business operations.
• Legal and Contractual Compliance: We use your information to enforce our Terms of Use, resolve disputes, fulfill legal obligations, protect our business interests, and comply with legal requirements.
• Fraud Prevention: We investigate and provide notice of any fraudulent or unlawful activities, protecting both our business and your interests.
• Additional Purposes: We may use your information for any lawful purpose, or any specific purpose to which you consent. When you contact us, we may require additional details to fulfill your requests or inquiries, and we will provide further privacy-related information where necessary.

At Codeguardian.ai, your data safety is our top priority, and we handle your information with the utmost care and responsibility, in line with our commitment to safeguarding your digital world.

Disclosure of Personal Information

At Codeguardian.ai, safeguarding your personal information is a priority. In alignment with our mission to secure your digital world, we may share your data with third parties under the following circumstances:

1. Affiliates and Subsidiaries: We may share your information with companies owned or controlled by Codeguardian.ai. This includes subsidiaries and any parent company, particularly when collaborating to provide our services.
2. Clients: When our services are utilized by our clients, we may share customer-related data, including your information, to ensure optimal service delivery.
3. Community and Blog Participants: If you engage in our online forums or purchase services, your public profile and other shared information may be visible to other community members.
4. Contests, Sweepstakes, and Surveys: We may share your information with third-party partners assisting in the management and processing of these activities.
5. Marketing Collaborators: To effectively communicate our services, we coordinate with marketing providers and may share personal data for targeted communications.
6. Customer Support and Communication: Third parties assisting with customer service and communications may access your personal information to respond to inquiries and facilitate interactions.
7. Additional Service Providers: We work with third-party providers for various operational needs, including IT services, website hosting, analytics, chat functionality, employment applications, payment processing, and administration.
8. Advertising Networks: Our ad partners may collect information from your browser or device to deliver tailored content and advertising. For more details, refer to our Cookie Notice.
9. Business Partners: Select marketing relationships with advertisers and companies may involve sharing personal information to provide you with relevant products and services.
10.     10.Employers: If you use our services through your employer, we may share your information with your employer or company representatives.
11.     11.Business Transactions: In the event of a merger, acquisition, joint venture, financing, or sale of assets, your personal information may be shared or transferred as part of the business transaction. This also applies in cases of insolvency or bankruptcy.
12.     12.Legal Requirements: We may disclose your information to legal advisors or law enforcement to comply with laws, respond to legal processes, protect rights and property, prevent fraud, or ensure safety.
13.     13.With Your Consent: We may share your information publicly or with third parties if you provide consent or direction, such as posting a testimonial on our sites or publications.

Your privacy is integral to our operations at Codeguardian.ai, and we are committed to protecting your data in all interactions and services we provide.

Legal Bases for Processing

At Codeguardian.ai, we process your personal data in accordance with the General Data Protection Regulation (GDPR) under the following legal bases:

Performance of a Contract

We handle your personal information when it is essential to fulfill a contract you're part of or to take steps at your request before entering into a contract. This includes instances such as:

• When you become our customer.
• When you engage in our affiliate or premium partner program.
• When you provide services to us as a vendor or contractor.
• When you agree to our Terms of Use.

Legitimate Interests

We process your data based on legitimate interests, provided these do not override your rights and freedoms. This covers activities such as:

• Communication: Responding to your inquiries and, if necessary, keeping records for handling complaints or legal claims.
• Service Usage: Analyzing technical and analytics data when you use our services to enhance your future user experience.
• Global Suppression List: Ensuring you are not contacted for marketing purposes if you have opted out.
• Marketing to Existing Customers: Identifying and offering products and services that may benefit you, ensuring personalized and relevant customer service.
• Efficient Business Operations: Sharing personal information with other entities as needed to operate our business securely and efficiently.

Consent

Your consent is required in scenarios where you:

• Sign up for newsletters or events.
• Request demos, free trials, or downloads.
• Complete and submit surveys.

By submitting such forms or agreeing to cookies and other technologies on our website, you provide your implied consent, which varies based on regional regulations.

Legal Obligations

We also process your data to comply with various legal obligations. This includes:

• Adhering to laws and regulations related to bookkeeping, accounting, taxation, and employment.
• Maintaining necessary business records for legally mandated periods.

Control Over Your Information

At Codeguardian.ai, your control over your personal information is paramount. Here's how you can manage your data with us:

Access to Your Device Information
Your device offers settings that allow you to manage the data we and other websites collect. Typically, you can adjust these settings via the “Settings” menu on your device. This enables you to revoke permissions for our services to access your network devices, geolocation, or to integrate with other applications on your device.

Email Communication Preferences
If you prefer not to receive promotional emails from us, you can easily opt-out by clicking the “unsubscribe” link found in these communications. Please note that you cannot opt out of essential service-related communications, such as account verification, transactional messages, updates to service features, and important technical or security notices.

Push Notifications
To stop receiving push notifications, you can adjust your preferences through your device’s Settings menu.

Modifying or Deleting Your Information
For any inquiries regarding the review, modification, or deletion of your information, feel free to contact us directly at privacy@codeguardian.ai. Please be aware that there might be situations where we are unable to alter or remove your information.

REGION-SPECIFIC DISCLOSURES

At Codeguardian.ai, we recognize that privacy regulations can vary by location. We adhere to the highest standards of data protection and compliance, adapting our practices to meet specific legal requirements across different regions. If you reside in any of the regions listed below, please review the additional information that pertains to you:

California, Colorado, Connecticut, Utah, and Virginia: Residents of these U.S. states have specific privacy rights under local laws. For details on how we handle your personal information and your privacy rights, please refer to our U.S. State Privacy Disclosures.

Nevada: Under Chapter 603A of the Nevada Revised Statutes, Nevada residents have the right to opt out of the sale of certain personal information collected by website operators. While Codeguardian.ai does not currently sell such information, you may submit a request to opt out by contacting us at privacy@codeguardian.ai with the subject line “Nevada Opt Out Request.”

Your Rights Regarding Your Personal Information

At Codeguardian.ai, we are committed to safeguarding your personal data and upholding your rights under applicable privacy laws. As a user, you are entitled to the following rights concerning your personal information:

Right of Access

You have the right to:

• Confirm whether and where we process your personal information.
• Obtain information about the types of personal data we process, the purposes for which we process your data, and details on how we determine our data retention periods.
• Learn about the categories of recipients with whom we might share your personal information.
• Request a copy of the personal information we hold about you.

Right to Data Portability

In certain situations, you have the right to:

• Receive a copy of the personal information you have provided to us in a structured, commonly used, machine-readable format that allows for reuse.
• Request the transfer of your personal information to another entity.

Right to Rectification

You have the right to:

• Request the correction of any inaccurate or incomplete personal information we hold about you without undue delay.

Right to Erasure

In some cases, you have the right to:

• Request the deletion of your personal information without undue delay if continued processing is not justified.

Right to Restriction

In specific circumstances, you have the right to:

• Limit the purposes for which we process your personal information, such as when you contest the accuracy of the information or object to its processing.

Right to Withdraw Consent

If you have consented to the processing of your personal information, you can:

• Withdraw your consent at any time. This withdrawal will not affect the lawfulness of our use of your personal information before the withdrawal.

Right to Object

Under the General Data Protection Regulation (GDPR), you also have the right to:

• Object to any processing based on our legitimate interests if there are grounds related to your particular situation. We will assess and inform you if there are compelling reasons to continue processing your information.
• Object to processing your personal information for marketing purposes for any reason.

Right to Lodge a Complaint

You can lodge a complaint with your local data protection authority if you believe that your data protection rights have been violated. For residents of the UK or Switzerland, the respective authorities are the UK Information Commissioner’s Office (ICO) and the Swiss Federal Data Protection and Information Commissioner (FDPIC).

To exercise any of these rights, please visit our Individual Rights Form or contact us through one of the methods listed here. Given the confidential nature of data processing, we may need to verify your identity when you request to exercise any of these rights.

At Codeguardian.ai, your privacy and data protection are our priorities. We are here to ensure your rights are respected and your data is secure.

Data Retention

At Codeguardian.ai, we are committed to safeguarding your personal information while respecting your privacy. We retain the personal data we collect about you only for as long as necessary to fulfill the purposes outlined in this Privacy Statement and in compliance with legal requirements and our legitimate business interests. The duration of data retention is determined by the legal basis under which we process your personal information:

• Contractual Obligations: When processing personal data under a contract, we retain the data for the duration of the contract plus any additional period required to comply with legal obligations or to address potential legal claims arising from the contractual relationship.
• Legitimate Interests: For personal data processed based on our legitimate interests, retention is for a reasonable period relative to the specific interest, with consideration of your fundamental rights and freedoms.
• Consent: When personal data is processed with your consent, it is retained until consent is withdrawn or until the necessary period to fulfill our agreement or service provision, whichever comes first.
• Legal Obligations: Data processed to meet legal obligations is retained for the period required to fulfill those obligations.
• Legal Claims: If a legal claim arises or is anticipated, we may implement a "legal hold" on the relevant personal data, extending the retention period until the claim is resolved.

In all cases, we evaluate the volume, nature, and sensitivity of your personal data and assess the potential risks from unauthorized use or disclosure. Our data retention practices are designed to ensure your personal information is handled with the utmost care and in accordance with our dedication to cybersecurity excellence.

This version emphasizes the security and precision that Codeguardian.ai stands for while clearly explaining the data retention policies.

STORING AND TRANSFERRING YOUR PERSONAL INFORMATION

Security

At Codeguardian.ai, safeguarding your personal information is paramount. We employ advanced technical and organizational measures to protect your data from accidental or unlawful access, destruction, loss, alteration, or damage. Rest assured, we will never reach out to you requesting sensitive information such as your account ID, password, credit or debit card details, or national identification numbers. Please note that emails sent over the Internet may not be secure, and we recommend avoiding the communication of confidential or sensitive personal information via email. Consequently, we cannot guarantee the confidentiality or security of any information sent to us over the Internet using email.

International Transfers of Your Personal Information

Personal information collected by Codeguardian.ai may be transferred to and stored in countries outside of your current jurisdiction, including in regions where we and our third-party service providers operate, such as the United States. For instance, if you access our services from the EEA, UK, or Switzerland, your personal information may be processed outside these areas.

When such transfers occur, we ensure that:

1. The personal information is transferred to countries recognized for providing an adequate level of protection.
2. Transfers are made following appropriate safeguards, such as standard contractual clauses approved by the European Commission.

For further details about these safeguards, please contact us or visit our Trust Center.

DATA PRIVACY FRAMEWORK STATEMENT

Codeguardian.ai complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) as outlined by the U.S. Department of Commerce. This adherence applies to the transfer of non-HR personal data from the European Union, the United Kingdom, and Switzerland, aligning with transfer requirements under applicable data protection laws, including the EU General Data Protection Regulation (GDPR). Codeguardian.ai has certified to the U.S. Department of Commerce that it adheres to the DPF Principles of notice, choice, accountability for onward transfer, security, data integrity and purpose limitation, access, and recourse, enforcement, and liability with respect to all personal data received from the EU, UK, or Switzerland in reliance on the DPF.

In case of a conflict between this statement and the DPF Principles, the DPF Principles will prevail. To learn more about the DPF program and to view Codeguardian.ai’s certification, please visit the Data Privacy Framework website. Codeguardian.ai is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission (FTC) concerning its compliance with the DPF Program.

Purposes of Data Processing

Codeguardian.ai may act as a data processor or a data controller when processing non-HR personal data transferred from the European Economic Area (EEA) to the United States, depending on the specific products or services provided. The types of non-HR data we collect and process vary based on our business relationships, products or services offered, customer preferences, contractual obligations, and legitimate interests, such as marketing, security, billing, transaction processing, product support, and relationship management, as outlined in our Privacy Statement, Privacy & Product Datasheets, and Customer Data Processing Agreement (DPA).

Notice

At the point of data collection or as soon as practicable thereafter, Codeguardian.ai informs data subjects about its data practices, including the types of personal data collected, the purposes of collection and use, third-party disclosures, and the rights of data subjects to access and limit the use of their personal data.

Choice

We offer individuals the option to opt-out of personal data sharing or opt-in for sensitive data being disclosed to third parties (other than Codeguardian.ai service providers under contract or as required by law). Where we process personal data on behalf of a customer, we collaborate with that customer to comply with any individual's preferences for limiting the use or disclosure of their data, in accordance with the customer’s instructions.

Access

Individuals have the right to confirm whether their personal data is being processed, access the information held, and request corrections, amendments, or deletions of any inaccurate or unlawfully processed data. For personal data processed on behalf of a customer, Codeguardian.ai will work with the customer to address such requests in compliance with applicable law and our DPF obligations.

Accountability for Onward Transfers

Codeguardian.ai may transfer personal data to certain third parties, as described in our Customer Data Processing Agreement (DPA) and Subprocessors List. We take reasonable and appropriate steps to ensure that third parties process personal data for specified purposes and in a manner consistent with our DPF obligations. We may be liable for any third-party failure to meet those obligations.

Security

We implement rigorous technical and organizational measures to protect personal data from loss, misuse, unauthorized access, disclosure, alteration, and destruction. We account for the processing risks and the nature of the personal data when applying these measures.

Data Integrity and Purpose Limitation

Personal data will be retained only for the time necessary to fulfill applicable legal requirements and our document retention policies, ensuring it remains relevant to the purposes for which it was collected. We strive to keep personal data accurate, complete, current, and reliable for its intended use.

Lawful Requests

We may disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. Such disclosures will comply with our government and law enforcement agency request handling procedures.

Enforcement and Dispute Resolution

Codeguardian.ai is dedicated to resolving complaints about our data handling practices. If you have any questions or complaints regarding our participation in the DPF, please contact us via our DSAR form or at privacy@codeguardian.ai. For unresolved issues, you can refer complaints to the Data Privacy Framework Services Program operated by the Better Business Bureau (BBB) National Programs, which is available at no cost to you. For details, visit BBB DPF Complaints.

If Codeguardian.ai or its dispute resolution provider cannot resolve your DPF complaint, you may have the right, under specific conditions, to invoke binding arbitration through the Data Privacy Framework Panel.

Federal Trade Commission (FTC)

Codeguardian.ai is subject to the investigatory and enforcement powers of the FTC. In certain scenarios, we may be required to disclose personal data in response to lawful requests by public authorities, including national security or law enforcement requirements.

For any inquiries or complaints about personal data processed under the DPF, please contact us at:

Attention: Chief Privacy Officer
Codeguardian.ai
[Company Address]
[City, State, ZIP]
[Country]
Email: privacy@codeguardian.ai
Telephone: [Company Phone Number]

DPF-certified organizations must respond within 45 days of receiving a complaint.

Protection of Children’s Personal Information

At Codeguardian.ai, safeguarding your digital world includes a commitment to protecting the personal information of children. Our Services are not designed for, nor do we knowingly seek to collect or solicit personal information from, individuals under the age of 16. We strongly advise that anyone under the age of 16 refrain from using our Services or sharing any personal information with us.

If you are a parent or guardian and believe that your child under 16 has provided us with personal information, please contact us immediately. We will take prompt action to remove such information from our systems. Ensuring the security and privacy of children online is a priority for Codeguardian.ai, and we are committed to deleting any data inadvertently collected from minors under the age of 16.

Links to Third-Party Websites or Services

Our services might include links to external websites, plug-ins, or applications managed by third parties. Unless we explicitly reference or link to this Privacy Statement, please note that it does not cover the privacy practices of those third parties. We do not assume responsibility for how they handle your personal information. To understand how third parties manage your data, please review their respective privacy policies.

UPDATES TO THIS PRIVACY STATEMENT

At Codeguardian.ai, safeguarding your data is our utmost priority. To ensure the highest standards of security and transparency, we will periodically update this Privacy Statement. Any modifications will be reflected by changing the date at the top of this document. For significant updates, we will notify you through your registered email, prominent notifications on our platform, or other suitable channels. These updates will take effect from the date of publication unless specified otherwise.

CONTACT US

If you have any questions or requests related to this Privacy Statement or other privacy-related matters, please email us at privacy@codeguardian.ai.

Alternatively, you can send inquiries by mail to:

Attention: Privacy

Codeguardian.ai

[Your Address]

ADDITIONAL U.S. STATE PRIVACY DISCLOSURES

SCOPE OF NOTICE

For Residents of California, Colorado, Connecticut, Utah, and Virginia:

Our commitment to safeguarding your personal information extends to all aspects of our operations. These U.S. State Privacy Disclosures ("U.S. Disclosures") provide additional details about how we handle personal information for residents of the specified states, supplementing our core Privacy Statement.

Personal Information Processing: To understand how we collect, use, disclose, and process your personal information as part of our services, please refer to our comprehensive Privacy Statement. These U.S. Disclosures are intended to enhance the transparency of our practices and should be read in conjunction with our Privacy Statement. Any defined terms not specifically outlined here retain their meanings from the Privacy Statement.

Definition of Personal Information: In these U.S. Disclosures, "personal information" encompasses data that identifies, relates to, describes, or is reasonably capable of being linked, directly or indirectly, to a particular individual or household. This does not include publicly available data or information that has been de-identified, aggregated, or anonymized to a state where it cannot be associated with you.

At Codeguardian.ai, your privacy is integral to our mission of delivering cutting-edge cybersecurity solutions. We are committed to maintaining the highest standards of data protection and transparency for our valued clients.

Collection and Use of Personal Information

At Codeguardian.ai, we gather and utilize personal information to enhance and secure your digital experience. We prioritize transparency in our data practices. For detailed insights into the types of personal information we collect, the sources from which we obtain this data, and the specific ways we utilize it, please refer to the “Our Collection of Personal Information” and “Our Use of Personal Information” sections in our Privacy Statement.

In the past 12 months, we have collected the following categories of personal information:

• Identifiers: This includes your username and email address.
• Customer Records (Cal. Civ. Code § 1798.80(e)): Such as your login credentials and phone number.
• Commercial Information: Details about the products and services you have purchased, considered, or other purchasing behaviors.
• Internet/Network Information: Data about your device, usage logs, and analytics.
• Geolocation Data: Approximate location inferred from your IP address.
• Sensory Information: Recordings from any phone or video interactions with our team.
• Professional/Employment Information: Such as your job title and employer.
• Other Personal Information: Includes feedback you provide, communications with Codeguardian.ai, content from our chat services, and information from social networking sites.
• Inferences: Insights derived from your use of our services, including predictions about your interests, preferences, and behaviors.

We collect this information from various sources, including:

• Directly from you.
• From your employer or organization.
• Through our customers and other users.
• From our business partners and affiliates.
• Via your browser or device when interacting with our services.
• From third parties authorized to share information with us.

For a more comprehensive understanding of the sources and uses of personal information, please review the "Our Collection of Personal Information" section of our Privacy Statement.

DISCLOSURE OF PERSONAL INFORMATION

At Codeguardian.ai, we may share personal information with third parties to support our business operations. While we do not generally engage in selling personal information for financial gain, there are specific scenarios where our sharing practices could be interpreted as a "sale" under privacy laws like the CCPA. This may include sharing for purposes such as cross-context behavioral advertising, where no direct monetary exchange occurs.

You have the option to opt out of such disclosures by following the instructions in the “Do Not Sell or Share My Personal Information” section of this notice.

We may share personal information with the following categories of third parties:

• Other brands and affiliates within our corporate family
• Service providers and advisors
• Marketing and strategic partners
• Analytics providers
• Social networks

Over the past 12 months, we have disclosed or shared all categories of personal information collected, as detailed in the “Collection and Use of Personal Information” section, with third parties for business purposes.

Sensitive Information

In the past year, we have collected the following types of sensitive personal information:

• Account Credentials: This includes login details or credentials combined with any necessary security codes, passwords, or other means of access to your Codeguardian.ai account.

Usage of Sensitive Information: Codeguardian.ai utilizes or discloses sensitive personal information solely when necessary and appropriate for the following purposes:

• To deliver the services you have requested
• For the operation of our website
• To detect and prevent security incidents, fraud, and other illegal activities
• To perform services on behalf of our business (where the use of sensitive information is reasonably necessary for this purpose)

Your Privacy Rights

Depending on your state of residence, you may have certain rights regarding the personal information we have collected about you. These rights include:

The Right to Know

You have the right to verify whether we are processing your personal information. This includes:

• The categories of personal information we have collected about you
• The sources from which the personal information was collected
• The categories of personal information disclosed to third parties for business purposes, and the categories of recipients to whom this information was disclosed
• The categories of personal information we may have sold (if applicable), and the categories of third parties to whom the information was sold
• The business or commercial purposes for collecting or, if applicable, selling the personal information
• The categories of personal information shared for cross-context behavioral advertising (if applicable), and the recipients of such information

The Right to Access

You have the right to access the personal information collected about you by a business, in a portable and usable format.

The Right to Request Deletion

You can request the deletion of personal information that we have collected from you, subject to certain exceptions.

The Right to Opt-Out of the Sale or Sharing of Personal Information

You have the right to instruct us not to sell or share your personal information with third parties, now or in the future, including for cross-context behavioral advertising.

• For individuals under the age of 16: You have the right to opt in, or to have a parent or guardian opt in on your behalf, to such sales or sharing.

The Right to Correction / Rectification

You have the right to correct or rectify inaccuracies in your personal information, considering the nature and purpose of the processing.

The Right to Appeal

If we deny a request to exercise one of your rights mentioned above, you have the right to appeal our decision.

• For Colorado Residents: If your appeal is denied, you may contact the Colorado Attorney General for further assistance here.
• For Connecticut Residents: If your appeal is denied, you may contact the Connecticut Attorney General to submit a complaint here.
• For Virginia Residents: If your appeal is denied, you may contact the Virginia Attorney General to submit a complaint here.

Non-Retaliation

Based on your state of residence, you may have the right not to be subject to retaliatory or discriminatory treatment for exercising any of the rights outlined above. However, exercising these rights may affect the price, rate, or quality of products or services offered, if such a difference is reasonably related to the impact of your exercised rights or is otherwise permitted by law.

Note: We do not engage in profiling that produces legal or similarly significant effects concerning a consumer.

Exercising Your Consumer Rights with Codeguardian.ai

At Codeguardian.ai, your privacy and data security are paramount. As part of our commitment to transparency and your rights, here’s how you can exercise your Right to Access, Right to Know, Right to Deletion, or Right to Correct your personal information:

How to Submit a Request

To exercise your consumer rights, please choose one of the following methods:

• Complete our Individual Rights Request Form.
• Email us at privacy@codeguardian.ai with the subject line: “Consumer Rights Request.”

Before we can process your request, we must verify your identity and confirm that you are a resident of California, Colorado, Connecticut, Utah, or Virginia. This may involve authenticating your account or matching the details you provide against the information in our records. We might ask for additional details such as your name, email, phone number, and state or country of residence. We will request only the minimal amount of information needed for verification.

Potential Reasons for Request Denial

In certain cases, we might not be able to fulfill your request. This can occur if we cannot verify your identity or if we cannot locate your information in our systems. If we are unable to comply with your request, we will explain the reasons for our decision.

Opting Out of the Sale or Sharing of Personal Information

You can also opt out of the sale of your personal information or sharing it for cross-context behavioral advertising. You do not need an account to exercise this right. However, we may need some information from you to identify you correctly and ensure compliance with your request. We will use any personal information provided solely to process your opt-out request.

To learn more about your rights regarding the sharing of your personal information, please refer to our Cookie Notice.

Exercising Your “Shine the Light” Rights

Under California's Shine the Light law, you have the right to opt out of having your information disclosed to third parties for their direct marketing purposes. To exercise this right:

• Visit our Unsubscribe page.
• Email us at unsubscribe@codeguardian.ai to be added to our suppression list.

CCPA Requests Report

In line with the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), we report the following metrics for the previous calendar year:

• Requests to Know
  • Received: 0
  • Responses Provided: 0
  • Data Compiled: 0
  • Denied: 0
  • Mean Response Time: N/A
• Requests to Delete
  • Received: 1
  • Responses Provided: 1
  • Data Compiled: 1
  • Denied: 0
  • Mean Response Time: 35 days
• Requests to Opt-Out
  • Received: 1
  • Responses Provided: 1
  • Data Compiled: 1
  • Denied: 0
  • Mean Response Time: 39 days

For more information on our privacy practices and to exercise your privacy choices, visit our Privacy Policy or submit a request through our Individual Rights Request Form.

DO NOT SELL OR SHARE MY PERSONAL INFORMATION

At Codeguardian.ai, we prioritize your privacy and respect your right to opt out of the sharing or sale of your personal information. Although we typically do not engage in the sale of personal data, there are instances where we may share your information with third parties for purposes that might be classified as a "sale" under privacy laws such as the California Consumer Privacy Act (CCPA). This includes sharing data with third-party advertising networks and social media platforms for cross-context behavioral advertising, facilitated through cookies or tracking technologies.

When you interact with our site, these third parties may collect and process your personal information directly from your browser or device. They use this data to serve you targeted advertisements, measure and analyze ad campaigns, detect fraud, and enhance the security of our services. This data processing is subject to their privacy policies, and more details are available in our Cookie Notice.

Manage Your Cookie and Tracking Preferences

To manage your preferences regarding cookies and tracking technologies on our site:

• Visit our homepage and access the "Manage My Cookies" link via the cookie banner. Here, you can adjust your settings in the "Privacy Preference Center" to opt out of the use of cookies and tracking information.

For additional information on online advertising and tracking technologies, and to understand your choices regarding their use:

1. Opt out of tailored advertisements on mobile devices by downloading the App Choices app from App Choices or using the DAA’s CCPA App-based Opt-Out Tool.
2. Opt out of receiving targeted ads via the NAI Opt-out tool at optout.networkadvertising.org or visit About Ads.

Please note, we do not manage or control third-party opt-out mechanisms and are not responsible for their functionality.

Authorized Agents

If you wish to have an authorized agent submit requests on your behalf, as defined by the CCPA, we require verification of the agent's authority through:

• A valid power of attorney, or
• Evidence showing you have provided signed permission for the agent to act on your behalf. Additionally, you must verify your identity directly with us or confirm that you have authorized the agent to submit the request.

For opting out of personal information "sales," a signed permission document is required to demonstrate the authorized agent's authority.

Personal Information of Minors

Codeguardian.ai does not knowingly sell personal information of minors under the age of 16. If you are under 16, or submitting a request on behalf of a minor, please contact us at privacy@codeguardian.ai. Ensure you provide sufficient information to verify that you are the legal guardian or authorized representative of the minor.

Appealing Privacy Decisions

Depending on your state of residency, you may have the right to appeal our decisions regarding your privacy rights requests. Please submit all appeal requests to dsar@codeguardian.ai.

For any additional questions or concerns, please contact us at privacy@codeguardian.ai.

COOKIE NOTICE

Scope of Notice

This Cookie Notice supplements our Privacy Statement, detailing how Codeguardian.ai, alongside our business partners and service providers, employs cookies and similar technologies to enhance our online services and electronic communications. We explain the nature of these technologies, our reasons for using them, and your rights to manage their use.

At Codeguardian.ai, we engineer the future of cybersecurity by integrating proactive and adaptive measures into our offerings. As part of our commitment to securing your digital world, we may use cookies and related technologies to gather personal data or combine it with other information, potentially forming personal data. For more information on how we handle your personal data, please refer to our Privacy Statement.

Understanding Cookies and Related Technologies

In our mission to safeguard your digital world, we use various technologies, including cookies, to enhance your experience with our services. Cookies are small files stored on your device that help us and our trusted partners gather information about your interactions with our emails, websites, and online services. This data allows us to personalize your experience and improve our offerings continuously.

In addition to cookies, we and our partners employ other similar technologies, such as web beacons, pixels, embedded scripts, location-identifying technologies, and logging tools, collectively referred to as “cookies.” These tools enable us to gather insights and optimize your interaction with Codeguardian.ai.

Cookie Information for Codeguardian.ai

At Codeguardian.ai, we prioritize your data security while providing a seamless online experience. To achieve this, we use cookies and similar technologies to gather essential data and enhance your interaction with our digital services. Here’s what we collect and how we use it:

Data Collection Through Cookies

We, along with our third-party partners, utilize cookies to automatically gather specific usage details when you visit our website or engage with our email communications. This includes:

• Device Information: Details such as IP address, operating system, browser type, and visit date/time.
• Interaction Data: Information on how you interact with our services, including tracking pixels in emails that inform us about email opens, read frequency, and link clicks.
• Analytics: Except in some EU regions, we use tools like Google Analytics to measure usage trends and understand user engagement.
• Location Data: General geographic information based on your IP address, or precise location data when accessing services via a mobile device.

Types of Cookies We Use

1. Strictly Necessary Cookies:
   • Purpose: Ensure core functionality such as security, network management, and accessibility.
   • Legal Basis: Our legitimate interest in providing and maintaining our services.
   • Management: Can be disabled through browser settings, but this may impact service functionality.
2. Functional Cookies:
   • Purpose: Store preferences like language and region to enhance website performance.
   • Legal Basis: Our legitimate interest in maintaining our services.
   • Management: Refer to our Cookies Chart for details.
3. Analytical/Performance Cookies:
   • Purpose: Count visitors, monitor site navigation, and improve user experience.
   • Legal Basis: In regions governed by EU regulations, we seek your consent for these cookies.
   • Management: Consent is optional; see our Cookies Chart for details.
4. Targeting Cookies:
   • Purpose: Record your visits, pages viewed, and links followed to track and enhance your service experience.
   • Legal Basis: Consent is required for EU-based users.
   • Management: You may choose to deny consent; see our Cookies Chart for details.

For a detailed breakdown of the cookies we use and their specific purposes, please refer to our Cookies Chart.

How Codeguardian.ai Uses Information Collected via Cookies

At Codeguardian.ai, cookies are essential for enhancing your experience and ensuring the seamless operation of our services. Here’s how we utilize the information collected through cookies:

1. Account Management: When you create an account, cookies facilitate the signup process and support general administration. They are generally deleted when you log out, but some may remain to remember your site preferences.
2. User Authentication: We use cookies to recognize you when you log in. These cookies are usually cleared when you log out, ensuring that you only have access to restricted features while logged in.
3. Newsletter and Email Subscriptions: For newsletter or email subscription services, cookies help us remember if you are registered and whether to display specific notifications relevant to your subscription status.
4. Form Submissions: When you submit data via forms on our website (e.g., contact forms), cookies remember your user details to facilitate future interactions.
5. Preference Settings: Cookies enable us to store your preferences for how our services operate, enhancing your experience by recalling these settings whenever you interact with our site.
6. Service Monitoring: We use cookies to monitor the effectiveness and usage of our services, track online activities, and support the purposes outlined in our Privacy Statement.
7. Personalized Content: Cookies help us understand your browsing behavior across different sites. This allows us to present information about products and services that may interest you.
8. Email Tracking: We employ tracking technologies in emails to measure the success of our marketing campaigns, make our emails more relevant to your interests, and understand your engagement with our emails.

We also link the personal information collected via cookies with other personal data we collect about you, as described in our Privacy Statement, to provide a cohesive and personalized experience.

For more details on our use of personal information, please refer to our Privacy Statement.

Discover the future of cybersecurity with Codeguardian.ai, where your data safety is our priority.

Your Choices Regarding Cookies

At Codeguardian.ai, we prioritize your data safety. If you prefer not to accept cookies, most browsers offer settings to manage cookies according to your preferences. You can:

1. Notify: Set your browser to alert you when a cookie is received, allowing you to decide whether to accept it.
2. Disable: Turn off existing cookies in your browser.
3. Reject Automatically: Configure your browser to reject all cookies by default.

Please note that disabling cookies may impact the functionality of this website and others you visit, potentially limiting features and services.

Device and Browser Considerations:

• Depending on your device and operating system, you might not be able to delete or block all cookies.
• To reject cookies across all browsers and devices, you’ll need to adjust settings individually for each browser and device.
• You can also configure your email settings to prevent the automatic downloading of images, which may contain technologies that inform us if you have accessed our email and performed specific actions.

For Users in the EEA, UK, or Switzerland:

• Utilize Your Online Choices to manage tracking preferences for most advertising tools. We recommend using this service along with the guidance provided in this document to optimize your cookie settings.

Discover more about how Codeguardian.ai is committed to safeguarding your connected world by visiting our Privacy Policy page.

Cookies Overview

Essential Cookies

Essential cookies are critical for the core functionalities of our website. They enable basic features such as navigation and access to secure areas, ensuring the website operates correctly. Without these cookies, the website cannot function as intended.

Functional Cookies

Functional cookies enhance your experience by remembering key information that tailors the behavior and appearance of our website to your preferences. This includes your chosen language, the region you're accessing from, and other settings that help us provide a more personalized and efficient interaction.

Analytics / Performance

At Codeguardian.ai, we prioritize your digital safety and your user experience. To enhance our website and provide the best possible service, we use analytics cookies to generate aggregated reports on how visitors interact with our site. These reports cover various metrics, such as the time spent on our pages and the general geographic regions of our users.

Our analytics tools are designed with privacy in mind. They anonymize your IP address by erasing the last three digits, ensuring that no personal information is stored or processed. For example, if your IP address is 123.456.78.910, it will be recorded as 123.456.78.0. This anonymization guarantees that we cannot associate your IP address with any individual.

In cases where full IP address processing is necessary, we will seek your explicit consent to handle this data. Our commitment is to use this information solely to optimize your experience on our website and enhance your interaction with Codeguardian.ai. Your privacy and data security remain our top priorities.

Targeting

At Codeguardian.ai, we utilize targeting mechanisms to enhance your browsing experience by tailoring content and advertisements to your interests. These tools track activity across websites to ensure that the ads you see are relevant and engaging, offering value not only to you but also to publishers and third-party advertisers. By understanding your preferences, we can provide a more personalized and seamless online experience.